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	Automate Small Business Accounting Routines

1.    Capturing credit card and bank transactions automatically by linking accounting systems such as QB to those sources. A whole year's of such activity is routinely made available by credit card companies and banks.  There are obvious limitations, these systems do not yet recognize hand written checks.

2.    Scanned or photographed vendor invoices may now be used to train an accounting system to categorize, identify to whom, when and how much to pay as well as maintain the invoice as evidence of a necessary trade or business expenditure. Specialty providers for a small fee will verify the image data before it is recorded.

3.    For payroll, the use of automated time and record keeping apps can integrate with payroll payment software.

4.    Though improving, for non-cash based businesses that do not rely upon point of sale registers, invoicing customers based upon a bill of materials and labor remains a more time consuming job as pricing matrices really need to be carefully monitored and matching up materials and labor to jobs remains fraught with ample opportunities for errors. The customer receivable maintenance portion of the cycle can be automated to the extent deposit can be matched to a customer name.

5.    Depending solely upon the download of credit card and bank statements to feed an automated accounting system would be a mistake because assuming that those businesses are infallible is just simply wrong. In addition to transaction execution errors, fraud including identification theft of both individuals and businesses is rampant. However, in this area, automation is routine as many banks now offer the pre-authorization of checks by uploading all disbursement before issuance.